31 August 2024
Office Secretary Vacancy in Dubai
Location: DUBAI
Employment Type: Full-Time
Salary: 4000
Job Description:
We are looking for an organized and professional Office Secretary to join our team. The ideal candidate will be responsible for managing the day-to-day administrative tasks, ensuring smooth operations within the office, and supporting management and staff with various duties. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
Manage the front desk, greeting visitors and answering phone calls in a courteous and professional manner.
Schedule appointments, meetings, and conference calls, and manage the office calendar.
Handle incoming and outgoing correspondence, including emails, letters, and packages.
Prepare and edit documents, reports, and presentations as needed.
Maintain and organize office files, records, and databases, ensuring data is up to date.
Order office supplies and manage inventory to ensure the office is well-stocked.
Assist in coordinating office events, meetings, and travel arrangements.
Support the HR department with onboarding new employees and maintaining personnel records.
Handle confidential information with discretion and maintain a high level of professionalism.
Perform other administrative duties as required to support the smooth functioning of the office.
Requirements:
High school diploma or equivalent; additional qualifications as an Office Secretary or in Office Administration are a plus.
Proven experience as an office secretary, administrative assistant, or similar role.
Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Ability to work independently and prioritize tasks effectively.
Professional demeanor and ability to interact with all levels of staff and visitors.
Attention to detail and problem-solving skills.
Benefits:
Competitive salary and benefits package.
Health insurance and retirement plan (if applicable).
Opportunities for career development and advancement.
A positive and supportive work environment.
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to [email address] by [application deadline]
Email:
Phone:
Salary: 4 000 Dhs
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