Office Assistant Vacancy in Dubai

Job Title: Office Assistant

Location: Dubai, UAE

Employment Type: Full-time

About Us:

We are currently seeking a reliable and proactive Office Assistant to join our team and support our day-to-day administrative operations. If you are organized, detail-oriented, and thrive in a fast-paced environment, we invite you to apply for this position.

Responsibilities:

Greet and assist visitors, clients, and employees in a professional and courteous manner.

Answer phone calls, take messages, and redirect inquiries to the appropriate person or department.

Manage incoming and outgoing mail, packages, and deliveries, distributing them to the relevant recipients.

Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipts.

Assist with document preparation, formatting, editing, and filing, ensuring accuracy and confidentiality.

Schedule appointments, meetings, and conference room bookings, coordinating logistics and sending reminders.

Perform data entry tasks, update records, and maintain electronic and hard copy filing systems.

Assist with basic bookkeeping tasks, such as recording expenses, processing invoices, and reconciling accounts.

Support Human Resources and administrative functions, including employee onboarding, attendance tracking, and personnel file maintenance.

Assist with event planning and coordination, including arranging catering, setting up equipment, and managing RSVPs.

Collaborate with team members and supervisors to ensure efficient office operations and a positive work environment.

Adhere to company policies, procedures, and safety guidelines at all times.

Requirements:

High school diploma or equivalent qualification required; additional education or training in office administration or related field preferred.

Proven experience in an administrative support role or similar position preferred but not required; we welcome candidates with relevant skills and a willingness to learn.

Proficiency in Microsoft Office applications (Word, Excel, Outlook, Power Point) and office equipment (e.g, printers, scanners, copiers).

Strong organizational skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.

Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.

Attention to detail and accuracy in data entry, document preparation, and record-keeping tasks.

Ability to maintain confidentiality and handle sensitive information with discretion and integrity.

Positive attitude, reliability, and a proactive approach to problem-solving and task execution.

Flexibility to adapt to changing priorities and handle unexpected situations with poise and professionalism.

Commitment to upholding company values, policies, and standards of excellence.

Benefits:

Competitive salary based on experience and qualifications.

Comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Opportunities for career growth and professional development within the organization.

Positive and supportive work environment with a collaborative team of colleagues.

Training and learning opportunities to enhance skills and knowledge in office administration.

How to Apply:

If you are organized, detail-oriented, and passionate about supporting office operations, we encourage you to apply for the Office Assistant position. Please submit your resume and a brief cover letter outlining your relevant experience, skills, and why you are interested in joining our team to email: Contact Email