Responsible for all documents in a business. Daily they will scan and upload paper documents and organize them on a secure server. They access specific files when requested by different departments as well as control the flow of documents in and out of the department.
Control the documents and data control activities / movements.
Establish and Maintain a Centralized System for the control of company correspondence.
Maintain up to date Database Register showing document details and revision status.
Establish a Distribution Matrix for allocating controlled copies of documents as necessary to Company staff or Organizations (Client, Contractors, Sub-Contractors, Suppliers, etc.)
Logging of all Correspondence, Drawings, Procedures, Standards, Specifications, Vendor Drawings, Purchase Orders, Data Sheets, Manuals, etc. And generate internal transmittal for internal circulation of the same.