SECRETATRY
We are looking for a highly organized and professional Secretary to join our team. The successful candidate will be responsible for providing administrative, secretarial and clerical support in order to ensure that services are provided in an effective and efficient manner.
Responsibilities:
1. Answer telephone calls, take messages and direct calls to appropriate personnel.
2. Receive visitors and direct them to the appropriate personnel.
3. Maintain filing systems, both electronic and paper.
4. Type documents such as correspondence, reports, drafts, memos, etc.
5. Create spreadsheets for data analysis.
6. Handle travel arrangements for company staff.
7. Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
8. Operate office equipment such as photocopiers, scanners etc.
9. Process incoming mail by opening, sorting and distributing it accordingly.
10. Prepare outgoing mail by drafting correspondence, securing parcels etc.
11. Requirements:
12. Proven experience as a Secretary