Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
Main Job Tasks and Responsibilities
Prepare and manage correspondence, reports and documents.
Organize and coordinate meetings, conferences, travel arrangements.
Take, type and distribute minutes of meetings.
Implement and maintain office systems
Maintain schedules and calendars
Arrange and confirm appointments
Organize internal and external events
Handle incoming emails, mail and other material.
Set up and maintain document management systems.
Set up work procedures
Collate information
Maintain databases
Communicate verbally and in writing to answer inquiries and provide information.
Liaison with internal and external contacts.
Keep the office place tidy and clean at all times.
Coordinate the flow of information both internally and externally.