As an Office Assistant at our office, you will play a vital role in supporting the smooth and efficient operation of our office. You will perform a variety of administrative tasks to ensure that day-to-day operations run seamlessly and that our team members have the support they need to succeed.
Responsibilities:
Provide general administrative support, including answering phones, responding to emails, and managing correspondence.
Greet visitors and provide assistance as needed, maintaining a professional and welcoming office environment.
Assist with office organization and maintenance, including filing documents, ordering supplies, and keeping inventory of office materials.
Schedule appointments, meetings, and conferences, and coordinate travel arrangements for staff members.
Assist with data entry, record-keeping, and maintaining databases to ensure accurate and up-to-date information.
Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and petty cash transactions.
Assist with event planning and coordination, including arranging catering, scheduling meetings, and preparing materials.
Assist with Human Resources -related tasks, such as organizing employee files, scheduling interviews, and assisting with onboarding new hires.
Provide support to other departments and team members as needed, collaborating effectively to achieve company goals.
Perform other duties as assigned by management to contribute to the overall success of the organization.
Qualifications:
High school diploma or equivalent required; additional education or training in office administration is a plus.
Previous experience in an administrative role or office environment preferred.
Proficiency in MS Office Suite (Word, Excel, Outlook, Power Point) and other office software.
Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
Strong communication skills, both verbal and written, with the ability to interact professionally with staff, clients, and visitors.
Ability to maintain confidentiality and handle sensitive information with discretion.
Positive attitude, willingness to learn, and ability to work effectively both independently and as part of a team.
Flexibility to adapt to changing priorities and work in a fast-paced environment.
Knowledge of basic bookkeeping principles and experience with accounting software is a plus.
Ability to lift and carry office supplies and materials as needed.