The Human Resources Assistant supports the Human Resources department with various administrative tasks and functions. This role assists in maintaining employee records, processing paperwork, coordinating Human Resources projects, and providing excellent customer service to employees.
Key Responsibilities:
Administrative Support:
Maintain and update employee records, including personal information, employment status, and benefits information.
Assist with the recruitment process by posting job openings, scheduling interviews, and facilitating candidate communication.
Prepare and distribute Human Resources documents, such as employment contracts, offer letters, and company policies.
Handle employee inquiries and provide information or escalate issues to the appropriate Human Resources personnel.
Employee Onboarding and Offboarding:
Coordinate new hire orientations and ensure new employees complete all necessary paperwork.
Assist with the exit process for departing employees, including conducting exit interviews and processing termination paperwork.
Benefits Administration:
Support benefits enrollment processes, including health insurance, retirement plans, and other employee benefits.
Assist employees with benefits-related inquiries and troubleshoot issues as needed.
Human Resources Projects and Initiatives:
Participate in Human Resources projects and initiatives, such as employee engagement surveys, diversity and inclusion programs, and training initiatives.
Help organize company events, employee recognition programs, and other Human Resources -related activities.
compliance and Record Keeping:
Ensure Human Resources files and records are maintained in accordance with legal requirements and company policies.
Assist with compliance-related tasks, such as I-9 verification, EEO reporting, and other regulatory requirements.
Qualifications:
High school diploma or equivalent required; Bachelors degree in Human Resources or related field preferred.
Prior experience in an administrative role or Human Resources -related position is advantageous.
Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Excellent communication skills, both verbal and written.
Proficiency in MS Office suite (Word, Excel, Power Point) and HRIS software.
Knowledge of employment laws and regulations is a plus.
Attention to detail and a high level of discretion when handling confidential information.