We are currently seeking a detail-oriented and organized individual to join our team as a Document Controller. If you have a keen eye for accuracy, strong organizational skills, and a commitment to maintaining document integrity, we invite you to apply for this position.
Responsibilities:
Establish and maintain document control processes and procedures to ensure the accurate management and storage of company documents and records.
Receive, review, and process incoming documents, including contracts, agreements, drawings, specifications, reports, and correspondence.
Assign unique identifiers, such as document numbers and revision codes, to documents and maintain accurate records of document versions, revisions, and distribution.
Organize and categorize documents in electronic and physical filing systems, ensuring proper indexing, storage, and retrieval of information.
Collaborate with project teams, departments, and external stakeholders to facilitate document exchange, review, approval, and distribution workflows.
Monitor document status and track document life cycle milestones, such as creation, review, approval, and archiving, to ensure compliance with project timelines and regulatory requirements.
Conduct regular audits and quality checks of document control systems and databases to identify discrepancies, errors, or inconsistencies.
Generate reports and metrics to track document control activities, including document status, distribution history, and overdue tasks.
Provide training and support to staff members on document control procedures, software tools, and best practices.
Maintain confidentiality and security of sensitive documents and information, adhering to data protection and privacy regulations.
Requirements:
Bachelors degree in Business Administration, Information Management, or related field preferred.
Proven experience working as a document controller or in a similar role, preferably in a regulated industry such as construction, engineering, or healthcare.
Proficiency in document management software and systems, such as Microsoft Share Point, Documentum, or File Net.
Strong attention to detail and accuracy in document processing, filing, and record-keeping.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams and external stakeholders.
Familiarity with document control standards, regulations, and best practices, such as ISO 9001 and ISO 27001.
Ability to adapt to new technologies and software tools and learn new processes quickly.
Commitment to upholding ethical standards and maintaining confidentiality of sensitive information.
Benefits:
Competitive salary based on experience and qualifications.
Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
Opportunities for professional development and career advancement within the company.
Positive and collaborative work environment with a diverse team of colleagues.
How to Apply:
If you are a detail-oriented professional with a passion for document management and quality control, we encourage you to apply for the Document Controller position. Please submit your resume and a cover letter outlining your qualifications, relevant experience, and why you are interested in joining our team to email:EXPIRED or Whats App:+EXPIRED1.