We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company\'s general administrative activities.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Requirements and skills
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Proficiency in MS Office (MS Excel and MS Power Point, in particular)
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
All Nationalities can apply.
Other benefits include: Visa + Medical insurance + Accommodation.