Office Manager Vacancy in Dubai

Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities:

Serve as the point person for office manager duties including:

Maintenance

Mailing

Supplies

Equipment

Bills

Errands

Shopping

Schedule meetings and appointments

Organize the office layout and order stationery and equipment.

Maintain the office condition and arrange necessary repairs.

Partner with Human Resources to update and maintain office policies as necessary.

Organize office operations and procedures.

Coordinate with IT department on all office equipment.

Ensure that all items are invoiced and paid on time.

Manage contract and price negotiations with office vendors, service providers and office lease.

Manage office G and A budget, ensure accurate and timely reporting.

Provide general support to visitors

Assist in the onboarding process for new hires.

Address employees queries regarding office management issues (e.g. Stationery, Hardware and travel arrangements)

Liaise with facility management vendors, including cleaning, catering and security services.

Plan in-house or off-site activities, like parties, celebrations and conferences.

Requirements and skills:

Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.

Knowledge of Office Administrator responsibilities, systems and procedures.

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Hands on experience with office machines (e.g. Fax machines and printers)

Familiarity with email scheduling tools, like Email Scheduler and Boomerang.

Excellent time management skills and ability to multi-task and prioritize work.

Attention to detail and problem solving skills.

Excellent written and verbal communication skills.

Strong organizational and planning skills in a fast-paced environment.

A creative mind with an ability to suggest improvements.

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

Email: EXPIRED

Salary: 5 000 Dhs

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