You will provide vital support to the procurement team while also assisting in various administrative tasks. This role involves coordinating procurement activities, managing documentation, and providing administrative assistance to ensure the smooth operation of the department.
Key Responsibilities:
Procurement Assistant:
Assist in the procurement process by liaising with vendors, obtaining quotes, and preparing purchase orders.
Maintain accurate records of purchases, inventory, and supplier information.
Coordinate with internal departments to ensure timely delivery of goods and services.
Assist in sourcing new suppliers, conducting supplier evaluations, and negotiating prices.
Assist in inventory management and stock control to optimize inventory levels.
Administrative Assistant:
Provide general administrative support such as handling correspondence, scheduling meetings, and maintaining filing systems.
Prepare reports, presentations, and documents as needed by the procurement team.
Assist in managing and organizing departmental records, contracts, and procurement-related documentation.
Coordinate travel arrangements and handle expense reports for department members if required.
Assist in maintaining office supplies and ensuring the smooth functioning of the office environment.
Requirements:
Proven experience (if any) as a Procurement Assistant, Administrative Assistant, or in a similar role is preferred but not mandatory.
Strong organizational skills and attention to detail.
Proficiency in MS Office Suite (Word, Excel, Power Point) and familiarity with procurement software or tools (e.g, SAP, Oracle) is a plus.
Excellent communication and interpersonal skills.
Ability to prioritize tasks and work efficiently in a fast-paced environment.