Administrative Assistant Vacancy in Dubai

Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and forms.

Assist in the preparation of regularly scheduled reports.

Develop and maintain a filing system

Update and maintain office policies and procedures.

Order office supplies and research new deals and suppliers.

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients.

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements and skills

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.

Knowledge of office management systems and procedures.

Working knowledge of office equipment, like printers and fax machines.

Proficiency in MS Office (MS Excel and MS Power Point, in particular)

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem solving skills.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to multi-task.

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

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Salary: 3 500 Dhs

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