We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be proficient in administrative tasks, possess excellent communication skills, and have a strong ability to multitask. As an Administrative Assistant, you will play a key role in ensuring the smooth operations of our organization.
Responsibilities:
Administrative Support:
Provide administrative support to ensure efficient operation of the office.
Answer and direct phone calls, emails, and other correspondence.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system, both physical and digital.
Scheduling and Coordination:
Coordinate and schedule appointments, meetings, and conferences for various departments.
Arrange travel itineraries and accommodations for staff members.
Prepare agendas and make necessary arrangements for meetings.
Data Management:
Maintain and update databases and records.
Assist in the preparation and organizing of paperwork and documents.
Create and update records ensuring accuracy and validity of information.
Office Management:
Monitor office supplies inventory and place orders when necessary.
Organize and maintain the office common areas.
Ensure office equipment is properly maintained and serviced.
Communication:
Act as the point of contact between executives, employees, clients, and other external partners.
Draft, proofread, and edit correspondence, reports, and presentations.
Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Qualifications:
High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
Proven experience as an administrative assistant or in a relevant administrative role.
Proficiency in MS Office Suite (Word, Excel, Outlook, Power Point).
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Attention to detail and problem-solving skills.
Ability to work independently and prioritize tasks effectively.
Discretion and confidentiality.
Benefits:
Competitive salary and benefits package.
Opportunities for professional development and growth.
Supportive and collaborative work environment.
Health, dental, and retirement benefits.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience to EXPIRED. Please ensure that the subject line of your email includes your name and the position you are applying for (e.g, John Smith Administrative Assistant Application). Applications without a proper subject line may not be considered.