Point person for maintenance, mailing, supplies, equipment, bills and errands.
Organize and schedule meetings and appointments.
Ensure security, integrity and confidentiality of data.
Coordinate with IT department on all office equipment.
Manage relationships with vendors, service providers and landlord, ensuring that all items are paid on time.
Manage contract and price negotiations with office vendors and service providers.
Coordinate with third party vendors on immigration permits.
Coordinate with the Human Resources department on all employee matters.
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
Perform review and analysis of special projects and keep the management properly informed.
Participate actively in the planning and execution of company events.