An Office Coordinator, or Administrative Coordinator, is responsible for managing office communications and facilitating key tasks and procedures. Their duties include maintaining a master schedule of all meetings and commitments, placing orders for office supplies when needed and directing both incoming and outgoing calls, emails, faxes and letters.
Office Coordinator duties and responsibilities.
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment. Specific duties and responsibilities may include:
Answering phone calls, transferring callers as appropriate.
Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
Managing schedules for conference and community spaces.
Monitoring and ordering inventory for office and break room supplies.
Managing incoming and outgoing correspondence, including emails, faxes, mail and packages.
Filing and organizing records, invoices and other important documentation.
Submitting work orders and scheduling repairs for general office space and equipment.
Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.