Provides administrative/secretarial support to the SVP/VP and his team members.
Greet and host guests and office visitors with courtesy and respect.
Maintains a hard copy or electronic calendar for the responsible SVP.
Follows Hill International Standard Office and Projects Document Control Procedure. Collects, reviews, and distributes incoming hard copies and electronic mail. Independently handles mail, not requiring the SVPs attention. Reviews incoming and outgoing correspondence for accuracy and format outgoing documents that require the SVP/VPs signature.
Coordinates complex travel arrangements.
Photocopying, scanning and filing documents.
Prepares, copy, submit and file expense reports using Vantage Point.
Process vendors invoices in coordination with Finance Department.
Performs other administrative assignments as required.
Be part of the Operations/Admin Team when required.
Other Administrative Assignments (if And When Required)
Front Desk Operations:
Answering phones and routing calls.
Maintaining office fax machines, copy machines and printers.
Managing the office drivers schedule e.g. Organizing daily pickup, drop off and document deliveries.
Arranging for courier pickup as required.
Ordering office and kitchen supplies and coordinating the delivery.
Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients etc.
Office Operations:
Assisting with event/meeting planning.
Coordinating and (when necessary performing) the clean-up and organization of the office.
Qualifications
Degree in office management or equivalent from a technical institute.
Excellent command of written and spoken English.
Literate with MS Office Suite, Word, Excel, and Outlook.