Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials.
Pull reports and information from Ecolab systems.
Calendar management across time zones
Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices.
Coordinate domestic and international travel arrangements including processing of visas for international travel.
Provide support with Human Resources related items including hiring, on-boarding, promotions and transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders.
Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly.
Exercise judgment and make decisions to promote smooth workflow and prioritization.
Ensure that internal and external client demands are met.
Create, organize and manage various Share Point sites and shared drives.
Minimum Qualifications
High School Diploma or equivalent
Intermediate proficiency in MS Office (Outlook, Excel, PPT)
Preferred Qualifications
Bachelors degree
1 Year of administrative experience
Ability to successfully manage multiple, competing priorities to meet deadlines.
Excellent verbal and written communication skills, with a strong customer service focus.
Organizational skills and attention to detail.
Ability to anticipate needs, be resourceful, and use sound judgment and tact.
Critical thinking, analytical, and problem solving skills.
Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff.
Ability to work independently, as well as collaborate in a team environment.
Reliability, flexibility and approachability.
Process oriented, adaptable, reliable, flexible and approachable.