We are seeking a highly-skilled and self-motivated front office worker to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.
Front Office Duties and Responsibilities
Greet clients and set a positive office atmosphere.
Answer the phone, take messages, and redirect calls to appropriate offices.
Organize and maintain files and records; update when necessary.
Create and maintain updated documents and spreadsheets.
Oversee sorting and distribution of incoming mail.
Prepare outgoing mail (envelopes, packages, etc.)
Operate office equipment, such as photocopier, printers, etc.
Organize bookkeeping and issue invoices/checks.
Record meeting minutes and dictations
Perform inventory of office supplies and order what is needed.
Front Office Requirements and Qualifications.
Graduate
Successful work experience in a front office setting or in another clerical position.
Strong working knowledge of office procedures and basic accounting principles.
Ability to effectively use and maintain office equipment.
Solid knowledge of Microsoft Office
Outstanding communication skills
Great organizational and multitasking abilities.
Nice to Have
Associates degree preferred
Excellent typing skills with experience taking dictations a plus.