Arrange meetings and manage the calendar scheduling for the Section Head and coordinate with concerned members to ensure attendance in meetings.
Coordinate and schedule other departmental meeting, prepare meeting agenda, follow up on attendance and record minutes of meeting and resolutions for the meetings.
Organize and Arrange Team Workshops, Year End Gathering, Team Building activities for the Department
Organize, arrange and prepare documentation for meetings and presentations (both internal and external) in order to ensure the achievement of objectives for each meeting/presentation in all necessary pre and past meeting action is completed.
Handle all internal and external correspondences for the function Head to ensure follow up and dispatch of the same.
Takes and transcribe dictation, type internal correspondences, memos, reports with inputs from the respective team members, and compose and prepare confidential correspondence, reports and other complex documents to assist the function Head in managing correspondences.
Implement accurate database and filing system to maintain records of all departmental correspondence, documents and reports.
Update, maintain and store departmental files and departmental documents in a confidential manner for documentation and record purposes ensuring easy retrieval.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Ensure Office is maintained and kept in order
Acts as the function Heads office monitoring unit and follow up the progress of all projects assigned by the Head of function and report them back to ensure that projects are on track.
Complete numerous and diverse range of tasks such as approvals on invoices etc in order to ensure timely submission for payment. Tabulate and retrieve all official expenses on a regular basis through submission to the finance on time.
Handle all office purchases and supplies such as Stationary , Fit out, , IT equipment and accessories