The responsibilities for the receptionist role include, but are not limited to:
Provides a warm, friendly, and professional greeting to all those who enter the office. Be the first and last point of contact for our guests.
Responsible for all meeting room allocations and smooth running, ensuring the rooms are impeccably presented for all meetings and that the required room set up is prepared in a timely manner. Coordinate with IT to ensure the necessary resource (laptop, WebEx MS teams etc) is available and set up for the meeting.
Direct visitors to the allocated meeting room and ensure visitors are offered tea, coffee, or water at the start of the meeting.
Maintain guest register as required in accordance with company policies.
Notifies the team (in person) prior to visitor arrival what room has been allocated for the meeting and again notify the team once the visitor has arrived.
Assist with calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings.
Coordinate and assist with travel and accommodation for incoming staff and where required with staff travelling abroad.
Assist with planning and organization of office team events.
Assist with office operations and maintenance to ensure high level of client experience.
Oversee management of office supplies for pantry, printer and stationery.
Update staff lists and contact details regularly.
Coordinate with IT and Human Resources to ensure new joiners have the necessary resources (laptop, screen, access cards, parking space etc)