Admin Assistant Vacancy in Dubai

Responsibilities and requirements:

Assist with day to day operations of the Human Resources functions and duties.

Provide clerical and administrative support to the Management.

Compile and update employee records (hard and soft copies).

Process documentation and prepare reports relating to personnel activities (staff, recruitment, training, grievances, performance evaluations etc).

Coordinate with the Public Relations Officer for visas and labour process.

Deal with employee requests regarding Human Resources issues, grievances, rules, and regulations.

Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).

Coordinate communication with candidates and schedule interviews and orientation for newly hired employees.

Assist our recruiters to source candidates and update our database.

Schedule and coordinate staff and other meeting.

Create and maintain filing systems, both electronic and physical.

Coordinate with Property Management, Leasing Manager and contractors for work permit.

Manage existing leases and related activities including lease expirations, renewal/extensions, rent increases/escalators, insurance certificates, internal documentation requests.

Knowledge on processing the Health Authorities or any government authorities Licenses (Company and Optometrist). Preferred.

Knowledge on processing any kind of permit(night work/malls/promotions) Preferred.

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