Attending to the Managing Directors requirements and reports to him directly for every job details and status.
Traffic Management for everyday trips and jobs of driver and production staff.
Oversee daily operations
Sending inquiries to supplier and sending offers to clients.
Outsourcing promotional items locally and abroad.
Placing orders (for local orders, coordination with supplier and preparing LPO / for orders abroad: ex. China, constant coordination with the supplier and arrange all necessary documents for custom clearance and track the goods while on transit to monitor the status)
Logistics handle import and export transaction of materials.
Communicate with the client regularly and understanding their needs, event expectations and requirements.
Work closely with suppliers, contractors, and many other parties at the same time.
Responsible for managing supplier relationships and ordering and production of products, equipment and items.
Setting schedules and action sheets for every event and forwarding the same to the concerned parties and staff.
Attending to visitors and incoming calls and outgoing calls.
Manage the flow of transaction from ordering down to delivery of goods.
Preparation of quotations, invoices, Local Purchase Order, Debit Notes, Receipt Vouchers, Delivery notes (If required)
Skills
Oversee organization, preparation and follow up for all meetings and events.
Supervise Event Planner
Coordinate solicitation of event venues and report to staff and committees to determine the final selection.
Coordinate travel and accommodations if necessary.
Create and maintain department contact lists for venues, restaurants, etc.
Maintain event management calendar
Ability to work both independently and as part of events teams.
Excellent interpersonal skills, written and verbal communication skills.
Meticulous attention to detail and strong organizational skills.
Excellent computer skills, including but not limited to, Microsoft Office.
Ability to multitask in a fast-paced environment.
Liaison and coordination of with production and build teams.
Liaison and coordination of third party Vendors.
Ability to work flexible, extended, and often irregular hours, including nights, weekends, holidays, and long stretches of consecutive days, as dictated by the event schedule.
Able to form relationships with all levels within an organization.