The main responsibility of this position is to ensure that all invoices are completed in a timely fashion, and that all calls are answered. The Invoicing Assistant/Receptionist will be responsible for creating invoices, answering, directing phone calls, greeting visitors, receiving and preparing deliveries/shipments, maintaining inventory of supplies, data entry, and other administrative assignments as needed.
Working hours are Sunday through Thursday from 8 AM to 6 PM.
The ideal candidate will have high energy, providing exemplary customer service, flexibility, dependability and willingness to do whatever it takes to get the job donewith a smileare all highly desirable traits. Being a self-starter with a desire to exceed expectations is the key to success at our company.
Job Requirements
experience with MS Office suite (Word, Excel, Outlook)
Excellent (oral and written) communication and organizational skills.
Excellent customer service skills
Internet and technology savvy
Resourceful
Dependable
Self-starter with a high level of personal accountability.
Friendly demeanor
Ability to work in a dynamic environment and comfortable working with various personality types.
Team player
Job Responsibilities:
Create invoices in MS Office
Be the face of the company and act as the office gatekeeper.
Answer and direct all calls in a professional and courteous manner.
Be mindful of staff whereabouts as calls come in to ensure all calls are answered and/or returned in a timely fashion.
Take and deliver important messages
Greet guests and ensure that all visitors feel welcomed.
Receive deliveries and prepare shipping labels.
Create basic spreadsheets in Excel
Create and edit basic documents in Word
Coordinate reception coverage with alternate administration staff for periods of absence.
Assist with the logistics and coordination of company events.
Other administrative duties as assigned
How to Apply:
If this position seems like a fit, please email us your resume with a cover letter letting us know why you think you would be perfect for the job.