We are looking for an Human Resources administrative assistant to perform a variety of personnel-related Human Resources /administrative tasks.
Our Human Resources administrative assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially.
Responsibilities
• Maintain employee records (soft and hard copies)
• Update Human Resources databases (e.g. New hires, separations, vacation and sick leaves)
• Assist in payroll preparation as per UAE labor WPS System by providing relevant data, like absences, bonus and leaves.
• Prepare paperwork for Human Resources policies and procedures.
• Process employees’ requests and provide relevant information.
• Help organize and manage new employee orientation, on-boarding, and training programs.
• Maintains and updates personnel and/or benefit files by inserting and extracting information; handles confidential materials, records, files and other privileged information.
• Follow oral and written instructions accurately.
• Maintain confidentiality of materials, records, files and other privileged information using tact and discretion.
• Balance multiple assignments simultaneously and effectively.
• Able to maintain level of professionalism at all times.
• Establish and maintain effective working relationships within the department and with other divisions, departments, agencies, suppliers, vendors, and the public.
• Conduct Employee Induction Programs, briefing to new employees.
• Exercise utmost professional attitude and confidentiality.
Requirements
• Proven work experience as an Human Resources administrative assistant or Human Resources administrator.
• PC literacy and experience with MS Office applications and ERP.
• Knowledge of UAE labor legislation
• experience with Payroll software
• Minimum 5 + years’ experience in similar position.
• BS degree in Human Resources or relevant field.
• UAE valid Driving License is an added advantage.
Human Resources Administrative Assistant Qualifications/Skills:
• Written and verbal communication skills.
• Positive attitude
• Spreadsheet preparation and tracking skills.
• Calendaring skills
• Presentation skills
• Administrative writing and reporting skills.
• Organization and electronic filing experience.
• Strong grammar and attention to detail are required for this position.
• Multitasking and prioritizing workload is crucial.
• Computer skills: Microsoft Office, Windows Explorer Filing, Adobe Acrobat.