Manages general office duties to ensure company processes run smoothly. Assists with director duties and corresponds with clients, customers, and vendors.
Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls.
Interacts with clients, visitors, and vendors.
Sorts and distributes incoming mail
Arranges meetings by reserving rooms and managing refreshments.
Types correspondence, meeting notes, and forms among other documents.
Photocopies, scans, and files appropriate documents.
Edits documents for accuracy
Maintains accurate records and enters data.
Assists with organising events when necessary.
Conducts research and compiles data
Signs for delivered packages and distributes them to the appropriate recipient.
Interacts with directors when necessary
Assists in setting up new client accounts.
Maintains financial database records
Covers reception upon occasion
Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary.
Answers customer questions and confirms customer orders.
Engages in educational opportunities as needed.
Performs additional duties when required, including drafting brochures and organizing the filing system.