We are looking to recruit an experienced Office Administrative Assistant to be based in our Dubai office. Candidates must have prior relevant experience in the UAE and must be based in Dubai.
Role Responsibilities
Perform wide variety of administration duties including but not limited to all reception duties, office registration, greeting visitors to the office, office email inbox management, distribution of mail and couriers, printing, binding, filing documents as required, ordering stationery and office supplies.
Promptly receive and screen incoming calls and emails in a professional manner, providing appropriate responses and delivering messages when necessary.
Management of office supplies: groceries, cleaning material, coffee, water, stationery, business cards.
Manage the meeting rooms schedule and set up.
Keeping up with office supply inventory
Visit visa arrangements
Travel / accommodation arrangements for new joiners.
Management of Public Relations Officer calendar in connection with Human Resources and support Public Relations Officer when required.
Office management support
Ensure smooth internal and external communication.
Manage translation requests
Produce highly confidential correspondence, including but not limited to letters, memos, proposals and presentations.
Coordination of various internal events
Corporate gifts for internal events (anniversaries, weddings, etc.)
Manage office access cards
Support the Admin and Human Resources team members with various admin requests.