The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities:
Organize office and assist associates in ways that optimize procedures.
Sort and distribute communications in a timely manner.
Create and update records ensuring accuracy and validity of information.
Schedule and plan meetings and appointments.
Monitor level of supplies and handle shortages.
Resolve office-related malfunctions and respond to requests or issues.
Coordinate with other departments to ensure compliance with established policies.
Maintain trusting relationships with suppliers, customers and colleagues.
Perform receptionist duties when needed
Requirements and skills:
Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role.
Knowledge of back-office computer systems (ERP software)
Working knowledge of office equipment
Thorough understanding of office management procedures.
Excellent organizational and time management skills.
Analytical abilities and aptitude in problem-solving.
Excellent written and verbal communication skills.