We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company\'s general administrative activities.
Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, wed like to meet you.
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Maintain contact lists
Book travel arrangements
Requirements and skills:-
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Proficiency in MS Office (MS Excel and MS Power Point, in particular)
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.