11 August 2009

Part Time Job As Office Secretary Stenographer Pa in Dubai

WORK EXPERIENCE SUMMARY:
13 years continuous working experience in secretarial field in UAE with reputed organizations, out of which last 7 years as Male Executive Secretary/Personal Assistant to General Managers of two business units, which are part of a leading conglomerate in Dubai. Well experienced in all Secretarial and administration works, good exposure to latest computer applications, good speed in shorthand & typing as also good correspondence and interpersonal skills.

DETAILED WORK PROFILE (UAE):
Sep 2002 – To Date : Executive Secretary to General Managers of Arabian Mix and Arabian Concrete Products, two building material divisions of Al Ghurair Construction Industries, one of the leading corporate groups in Dubai. Main job responsibilities are:
• Managing daily calendar of the General Managers by coordinating with internal/external parties for a variety of complex executive meetings.
• Preparing minutes of the department/unit meetings (by taking shorthand dictation) and distributing the same to different department heads/parties. Also communicating and handling incoming and outgoing electronic/fax communications on behalf of the GMs.
• Doing presentation of the materials, business plans etc.
• Compiling and reviewing various reports and documents.
• Prioritize and manage multiple tasks simultaneously and follow through on issues in a timely manner
• Arranging travel schedule and reservations and hotel bookings for GMs
• Liaising with members of the senior management team
• Dealing with customers/suppliers regarding various issues over telephone, email and in person.
• Taking dictation from the GMs on various official matters and drafting the same. Doing audio typing as and when required
• Doing administrative works (like petty cash handling, office stationery, employees file etc)
• Maintaining good & effective filing system
May-01 to Aug-02 : As Male Secretary to Project Manager in Al Khodari Contracting Co, Dubai, a leading Road Construction Co. in Dubai – UAE: Main job responsibilities were:
• Secretarial & Reception works
• Taking dictation from the Project Manager/Dept. Heads relating to correspondence to suppliers
• Doing independent correspondence to head office & suppliers relating to project related activities
• Taking Minutes of the Project Meeting
• Liaising with various departments
• Data Entry Operation & Telephone attending
1996 Aug to 2001 Mar : Worked as Male Secretary to Executive Director/Technical Director in Al Marmar Gen. Cont. Co, Al Ain, a sister of concern of Bin Hafeez Est., Abu Dhabi & my job responsibilities were:
• All Secretarial & Reception works
• Taking dictation from the Executive Director / Dept. Heads relating to correspondence to suppliers, departments & Head Office
• Doing independent correspondence to head office, suppliers relating to project related activities
• Taking Minutes of the Project Meeting
• Attending telephone calls
• Audio Typing & Data entry operation.

WORKING EXPERIENCE (INDIA):
1989 May to 1996 Aug : Worked as a Stenographer in different private companies in Cochin, Kerala State, India (In Hospitals and Legal firm). The main job responsibilities were taking dictation from the Director, drafting the same and distributing, apart from data entry operation, reception works etc.


EDUCATIONAL QUALIFICATION:
1989 : Degree in Economics (Bachelor of Arts) - India

TECHNICAL QUALIFICATION:
1985 : Passed Secretarial Course & certificate course in Stenography (Eng) from Industrial Training Institute, Kerala State, India
Speed in Shorthand/typing : 100 w.p.m. & 70 w.p.m. respectively



COMPUTER PROFICIENCY:
:  Well versed in Microsoft Word, Excel, Power Point & Outlook.
:  Good Exposure to Internet & Email
 Working Experience in Aconex mailing system
 Very good typing speed
 Good Audio typing skill

PERSONAL DETAILS:
Date of Birth : 23 April, 1967
Languages Known : English, Hindi & Malayalam. (Can speak Arabic)
Nationality : Indian
Religion : Hindu
Marital Status : Married
Visa Status : Employment Visa (NOC Available)
Driving License : Holding valid UAE Driving License
Contact Address : Mobile: 050-5438191/055-7389580
Email: ramesh_thalappil@hotmail.com

phone:050-5438191